Las Trampas Swim Team

Please familiarize yourself with these job descriptions before signing up for Parent Job shifts.  

Questions about Parent Jobs?  Email the Parent Job Coordinators: [email protected]

Age Group Socials (2 points)

• Tuesdays from 4:00 pm to 6:00 pm
• Help Social Chairs with set up, serving food, and clean up.

Assistant Job Coordinator (2 points)

• Saturdays from 8:00 am - 9:00 am
• Wednesdays from 4:30 pm - 5:30 pm
• This person will help Heather or Sarah check in families for their meet jobs.

Awards Night (2-3 Points)

• Saturday from 5:00 pm to 9:00 pm 
• Set up and Clean up: Assist with setting up before Awards Night, and cleaning up after. (3 points)
• Trophy Pickup: Arrange with Sarah Chao to pick up trophies before Awards Night. (2 points)

BBQ (3-4 points)

• Saturday 9:30 am - 12:30 pm
• Wednesday Meet: 5:00 pm - 8:00 pm
• Run the BBQ at swim meets or social events; cooking hamburgers, hot dogs, chicken, etc.
• Clean the BBQ after the meet / event.
• Previous grilling experience is required.
• This job may not be performed by a Substitute.

Carnival (3 points)

• Friday 10:30 am to 1:30 pm
• Food Helpers and Game Helpers will help Social Chairs with food such as running the popcorn and snow cone machines. This includes setup and clean up duties. Game Helpers will help Social Chairs set up and run booths during the Carnival, as well as take-down and clean up at the end of the carnival.

Coaches' Lunch (6 points)

• Monday -Thursday for the week of 6/3/24 and 7/22/24 from 12:00 pm - 2:00 pm
• Bring lunch* to show appreciation for our 7 coaches on Mon, Tues, Weds and Thurs of Opening Summer Week Practice. 
• Talk to coaches to find out their food preferences and dietary restrictions. 
• Purchase food and deliver to coaches around 12:00. Submit receipt(s) to LTST for reimbursement of food costs. Coaches are Andrew, Ben, Megan, Sam, Tabby, Nora, and Annabelle. 
• *Under no circumstances will DoorDash or other delivery services be allowed. LTST will reimburse as long as no delivery services are used; no exceptions or partial charges.

Donut Day (2 points)

• Monday Shift 1: 8:30 am - 10:30 am and Shift 2: 10:30 am- 12:30 pm
• Helper will help prepare and pass out donuts and hot cocoa to swimmers after practice.
  

Family Spirit Night (2 points)

• Thursday from 5:30 pm - 8:30 pm
• Helpers will help BBQ for dinner, organize cakes when they arrive. Cut, serve and clean up BBQ area after everyone has eaten.

Hospitality (2 points)

• Saturday set up at 8:00 am and clean up at 1:00 pm
• Wednesdays set up at 5:00 pm and clean up at 9:00 pm
• Report to Colleen Mahoney. Help with both setup and takedown before and after the meet.

Job Reliever (2-3 points)

• Saturday from 8:40 - 1:00
• Wednesday from 5:10 - 9:00
• Relieve LT timers and Snack Shack workers for a short break
• Introduce yourself to all LT timers before the meet begins, then sit near the Head Timer so that you are visible if any timers need a short break. Check-in with the timers on a regular basis. 
• Occasionally check in with the Snack Shack workers in case anyone needs a short break. 
• On hot days, you may also be asked to pass water to the timers.

Relief Timer (3-4 Points)

• Saturday from 8:40 am - 1:00 pm
• Wednesday from 5:10 pm - 9:00 pm
• Introduce yourself to Head Timer and the timers before meet starts. Throughout the meet, check in with and relieve timers who need breaks.

Ribbons #1: Label (3 points)

• Saturdays 9:00 am - 1:00 pm
• Wednesdays from 6:00 pm - 9:00 pm
• Receive award labels from the desk and adhere them to the appropriate ribbons.
• This job requires you to stay until the very end of the swim meet, and possibly for a short time after the final race has been swum.
• For non-league away meets:
  • Pick up the portable ribbon file box at Las Trampas Pool in advance, and bring it with you to the meet.
  • Fill the portable file box with ribbons during the meet.
  • After the meet, file the ribbons in the permanent file boxes at LT by 12:00 PM on Thursday (following a Wednesday meet) / 5:00 PM on Saturday (following a Saturday meet).
  • Return the portable file box to LT.

Ribbons #2: Filer (2 points)

• Approximately 1 hour the day after the meet.
• File our team's ribbons in each swimmer's folder after they are labeled (coordinate with person labeling ribbons at the same meet). This job requires you to stay until the very end of the swim meet, and possibly for a short time after the final race has been swum to finish filing.

Ribbons #3: Delivery (2 points)

• Approximately 1 hour to drive to an opposing pool.
• Deliver the stickered visiting team's ribbons to their pool. This can be the next day or two after the meet.

Runner (3-4 points)

• Saturdays from 8:40 am - 1:00 pm
• Wednesdays from 5:10 pm - 9:00 pm
• Collect the time slips from the Recorders at the end of each race and deliver them to the Desk.

 Shepherd/Experienced Shepherd (2-3 points)

• Saturday meets 8:40 am - 1:00 pm
• Wednesday meets 5:10 pm - 9:00 pm
• Organize and line up the 6 & Unders and 7/8s for their events.
• This job may NOT be performed by a Substitute.
• There is more detailed information about Shepherding below.

Snack Shack (5 points)

• Saturday 8:00 am - 1:00 pm
• Wednesday Meet: 4:30 pm - 8:00 pm
• Help prepare food, work the window, clean up, and other responsibilities in the snack shack as assigned by the Snack Shack Manager and/or Assistant Manager.
• The Health Department requires that Snack Shack workers wear a hat or hair net.
• Snack Shack workers must be at least 18 years old.

Tuesday Snack Shack BBQ and Workers (3 points)

• Tuesdays from 10:45 am - 1:15 pm
• Help prepare food, work the window, clean up and other responsibilities in the snack shack as assigned by the Snack Shack Manager and/or Assistant Manager.
• The Health Department requires that Snack Shack workers wear a hat or hair net.
• Snack Shack workers must be at least 18 years old

Spirit Week Activities (2 points)

• M-Th: Shift 1: 8:30 am- 10:30 pm Shift 2: 10:30 pm - 12:30 pm
• Help Spirit Chairs set up, organize, and clean up activities.

Splash Party (2 points)

• Thursday 1:00 pm - 3:30 pm
• Help Social Chairs with set up, serving food, and clean up.

Talent Show (2 points)

• Set Up/Food Prep: 6:30 pm - 8:30 pm. These people will help set up the popcorn machine and serve hot cocoa and serve during the movie.
• Clean Up/Break Down: 8:30 pm - 10:30 pm. This person will clean up and put away the popcorn machine and hot cocoa station and make sure the lawn and pool area are clean. All chairs should be removed from the grass and stacked on the deck.

Timer / Recorder (4-5 points)

• Saturday from 8:40 am - 1:00 pm
• Wednesday from 5:10 pm - 9:00 pm
• Record times for each race
• Half of the timers are from the host team and half are from the away team.
• The Recorder makes note of times for each race.
• The Head Timer will give instructions about 10 minutes before the meet starts.
• Be sure to sit in a chair marked for Las Trampas.
• Remember that you are expected to time for the entire meet. The Relief Timer may provide you a quick break, and will be providing breaks to ALL LTST timers. Please be considerate by limiting the length of your break.
• Please limit your distractions while timing; your full attention is important.

• Check in with the Head Shepherd to receive your lane assignment, lane sheets and shepherd apron. You must check in at least 20 minutes before the meet starts.
• Following the team cheer and approximately 15 minutes prior to the start of the meet, the Head Shepherd will ring a bell announcing lineup for Medley Relay.
• Stand by your lane cone. Collect the children in your lane. Arrange them in order according to your lane sheets.
• Check the sign-in sheets if you are missing a swimmer. Advise one of the coaches if the swimmer is not at the meet. (It is not your responsibility to locate a swimmer.)
• For the Medley and Free Relays you will need a partner. Sort out the swimmers who need to be at the Big Blocks (near the timers). Your partner will take these swimmers to that end of the pool. Stay with the rest of your group at the other end. 
• Keep the swimmers in line, and try to minimize horseplay.
• This is how you read the meet program:

Medley Relays